2024 Annual General Meeting
The annual reports and accounts were presented and accepted.
The motions submitted prior to the AGM were voted on with some amendments agreed on the day. The following changes are now in effect:
Society Constitution
Section 11 was updated. The following new policies will be written
Structures
Tool hire agreement
The draft policies will be shared in January 2025, where there will be an opportunity to share any feedback before the policies come into effect.
Site rules
13 - Vehicles on site - this section has been changed and states that Permissions and restrictions on the use of vehicles are set out in the parking policy.
18.- Structures - this sections now states that decision will be made by considering the society's structures policy
24 - Materials on site - this is a new rule that confirms restrictions on asbestos and introduces a ban on using carpets on site
For full details of the changes, please see the updated constitution and site rules pages.
Nominations
All positions were filled. It was agreed that Adam Simpson-Davies continues in the role as secretary, but on a non-voting basis as two people from the same plot cannot have two votes on the committee.
Executive Committee
Chair Patricia Bingham (Plot 19)
Secretary Adam Simpson-Davies (Plot 54)
Treasurer James Simpson-Davies (Plot 54)
Non Executive Committee Members
Angie May (Plot 8)
Cheryl Rawcliffe (Plot 5)
Graham Price (Plot 38)
Mark Ryan (Plot 84)
Matthew Stokes (Plot 63)
Michael Ryan (Plot 53)
Roger Horton (Plot 58)
Samantha Edgar (Plot 65)
Sue Conroy (Plot 22)
Pre AGM Content
We are delighted to invite all members to our Annual General Meeting (AGM).
This meeting is an opportunity for us to come together, reflect on the past year, and plan for the future of Lister Drive Allotments.
Date and Time: Sunday 22 September 2024, 11am - 12pm (1 hour)
Location: Lister Drive Allotments, Community Hall
The agenda for the AGM is available here - 22 September 2024, AGM Agenda
Details from the 2023 AGM, including the minutes are available here
A copy of the Association Annual Report and Accounts, proposed motions and nominees is available here:
Nominations for the Allotment Committee
The society is run by committee of up to 12 volunteers including a Chair, Secretary, Treasurer and 9 non-executive committee members. Members are appointed each year at the association's AGM.
Chair - The Chair leads the society, overseeing meetings and ensuring that all activities align with our goals and values. They represent the society and work to foster a positive and productive environment for all members.
Secretary - The Secretary manages the society’s records, including meeting minutes and membership records. The Secretary is responsible for issuing letters to members and is our representative to Liverpool City Council parks and greenspaces service.
Treasurer - The Treasurer is responsible for the society’s finances. They track income and expenses, and provide financial reports. Their role is crucial in maintaining the financial health and transparency of the society.
9 x Committee Members - Committee Members support the society by participating in decision-making processes, helping to organise events and projects. They bring different perspectives and skills, contributing to the overall success and vibrancy of our community.
Anyone who has been a member for more than 3 months can stand for election. If you would like to stand for any of the committee positions, please send your name, plot number and the position(s) you wish to stand for to contact@listerdriveallotments.com by Sunday, 8 September.
In the event that multiple nominations are received for a position, at the AGM, we will ask nominees to say a few words about why they would like to stand for election and a vote will be taken.
Submitting a motion
You can submit a motion to amend the site rules or constitution by Sunday, 8 September. To help members understand your suggestion you should:
Set out what you want your proposed change or addition to do.
If your amending an existing rule, you should copy the existing text showing your proposed changes.
If you want to make a new rule you should write
Motions will be voted on following a discussion at the AGM.
Voting at the AGM
All plots are entitled to 1 vote, usually by the named plot holder. An associate member may vote on behalf of the plot holder.